Dear Clients,

The legalization customer service will be open on December 15, 2018 (Friday service hours).
The submission of documents will be possible on Monday, December 17.

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We inform our customers that the Legalization Customer Service of the Ministry of Foreign Affairs and Trade will be closed on 27 and 28 December, 2018. Before those dates, the last day customer service will be provided is December 21 (Friday), and the last day new documents may be submitted for legalization is December 20 (Thursday). The customer service will resume regular business hours from January 2, 2019. Thank you for your understanding, we wish a Merry Christmas and a Happy New Year to all our customers.

In accordance with 15.§ (2) of Act 146 of 2001 on Consular Protection (hereinafter ”Act”), if the necessary signature and stamp samples are available in the register of the Ministry of Foreign Affairs and Trade, for the purpose of foreign use, the minister legalises signatures and seals appearing on documents issued by Hungarian central administrative bodies, public bodies, personnel or bodies authorized to exercise public executive powers by law or by Government Decree. Such documents are divided into two categories based on the country where the document will be used. Distinction shall be made between legalisation procedures by Apostille Certificate and diplomatic legalisation. It is imperative in case of each and every document to expressly name the country in which the document will be used on the form by which the legalisation procedure is initiated (Request Form).

In accordance with the above, with respect to countries which are members of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, signed on 5 October 1961 (hereinafter: “Apostille Convention”), the Department of Consular Affairs and Citizenship issues the Apostille certificate as per Legislative Decree 11 of 1973 (the updated list of State Parties to the Convention is found at: www.hcch.net/index_en.php?act=conventions.status&cid=41). In this case the document may be used in each and every member state of the Convention without any further legalisation.

With respect to countries which have not joined the Apostille Convention, the Department of Consular Affairs and Citizenship carries out the diplomatic legalisation of the documents. In this case, following the legalisation at the Ministry of Foreign Affairs and Trade, the documents shall be further legalised by the accredited mission of the target country in Hungary.

It should be noted that certain documents need to undergo intermediate legalisation before the issuing of an Apostille certificate or diplomatic legalisation. The organization carrying out the intermediate legalisation may vary according to the type of document (see: Detailed Guidance below).

Opening hours at the Legalisation Office of the Department of Consular Affairs and Citizenship of the Ministry of Foreign Affairs and Trade:

Submission of documents is possible on Monday, Tuesday, Wednesday, and Thursday between 9 am -12 noon. Please note that taking number tickets is possible until 11:00 am.

The legalised document can be collected on Monday, Tuesday, Wednesday, and Thursday between 15:00 pm and 16:00 pm, on Friday between 11 am -12 noon.

On Friday, only the collection of documents is possible.

Anybody may submit documents without a written authorisation and may collect it with the acknowledgement receipt.

The processing time of the documents is governed by Act CL of 2016 on General Public Administration Procedures. A summary proceeding (lasting for a maximum of 8 days) is available if  all relevant facts of the case may be ascertained relying on the complete application and the data at the authority’s disposition, otherwise – if a full hearing is necessary- the processing time may last for a maximum of 60 days. Taking into consideration that during the summer months an extremely large number of documents are submitted for legalisation, the special (preferential) procedure applied regularly during other months of the year, i.e. that the legalised document can be collected on the day following submission between 15:00 pm and 16:00 pm (except on Friday, see above), provided that the Legalisation Office is in possession of the necessary sample signatures, is only applied if the daily intake of documents so allows.

The consular fee of legalisation is 5500 HUF per signature to be legalised. The exact amount shall be paid in cash (Hungarian forint) or by bank card when submitting the documents.

Detailed Guidance for requesting an Apostille certificate

Since 1 September 2008 the following organizations issue Apostille certificate in Hungary:

  1. The Ministry of Justice in respect of documents and official translations of such documents issued by the Ministry of Justice, the specialized agencies of justice under the supervision of the minister, and the documents by the courts.
  2. The Hungarian Chamber of Civil Law Notaries in respect of documents made by, or legalised by civil law notaries, and official translations of such documents. https://mokk.hu/ugyfeleknek/index_en.php
  3. The Ministry of Foreign Affairs and Trade in respect of documents issued by other bodies, and the official translations of such documents.

The Apostille legalisation procedure of the Ministry of Foreign Affairs and Trade is governed by KüM Decree 1/2009. (I.9.). As per 2. §, the process is initiated by handing in the Request Form (.pdf). Documents to be legalised can be submitted together with the Request Form by any person (without a power of attorney) at the Legalisation Office of the Department of Consular Affairs and Citizenship, at 1027 Budapest, Nagy Imre tér 4, E building ground floor. We do not accept any request for legalisation by post.

A Request Form for an Apostille certificate may be submitted abroad at Hungarian delegations, if the issuing of the certificate falls within the competency of the Ministry of Foreign Affairs and Trade or the Ministry of Justice (see above). For legalisation of documents that fall within the competency of the Hungarian Chamber of Civil Law Notaries, see the website of the Chamber (above).

Process of obtaining an Apostille certificate for the most common document types:

Birth Certificate

As per 73/A.§ (8) of Act 1 of 2010 on registration procedure, only those birth certificates can be legalised by way of an Apostille certificate or diplomatic legalisation which were issued after 01 March 2006.

It should be noted that certain countries accept only birth certificates that were issued no more than 6 months before submission.

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited mission of the target country in Hungary

Certification of family status

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited mission of the target country in Hungary

Private documents issued by ecclesiastical institutions

Documents concerning guardianship, Acknowledgement of paternity

Documents by the chief veterinary officer

Criminal record

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary

Income Certificate, Certificate of Residency (National Tax and Customs Administration)

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary

Primary and Secondary level education certificates, attendance certificates

Degree Certificates, Supplements, Attendance certificates, etc.

Documents by Civil Law Notaries
  • 1. Intermediate legalisation at the Hungarian Chamber of Civil Law Notaries https://mokk.hu/ugyfeleknek/index_en.php
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited delegation of the target country in Hungary

Medical Reports

  • 1. Intermediate legalisation at National Healthcare Service Center (https://www.enkk.hu/index.php/en)
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited delegation of the target country in Hungary

Police Reports

  • 1. Ministry of Interior (appointment is necessary based on prior agreement +36-1-441-1466)
    www.kormany.hu/en/ministry-of-interior/contacts
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited delegation of the target country in Hungary

Abstract of title from the Title Register

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary

The most common document types that the Ministry of Foreign Affairs and Trade cannot issue Apostille certificates for:

Documents by Courts, Commercial Courts

Documents by Civil Law Notaries

Detailed Guidance for requesting ministerial legalisation

The Ministry of Foreign Affairs and Trade legalises documents to be used in countries other than the aforementioned Apostille Convention state parties by way of a legalisation clause. The process is also initiated by handing in the Request Form (.pdf). Documents to be legalised can be submitted together with the Request Form by any person (without a power of attorney) at the Legalisation Office of the Department of Consular Affairs and Citizenship of the Ministry, at 1027 Budapest, Nagy Imre tér 4, E building ground floor. We do not accept any request for legalisation by post.

Legalisation process (most common document types):

Birth Certificate

As per 73/A.§ (8) of Act 1 of 2010 on procedure concerning birth certificates, only those birth certificates can be legalised by way of Apostille certificate or ministerial legalisation which were issued after 01 March 2006.

It should be noted that certain countries accept only birth certificates that were issued no more than 6 months before submission.

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited mission of the target country in Hungary.

Documents by Courts, Commercial Courts

  • Useful link: http://ceginformaciosszolgalat.kormany.hu
  • 1. Intermediate legalisation at the Ministry of Justice
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited mission of the target country in Hungary.

Certification of family status

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary.

Private documents by ecclesiastical institutions

Documents concerning guardianship, Acknowledgement of paternity

Documents by the chief veterinary officer

Criminal record

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary.

Income Certificate, Certificate of Residency (National Tax and Customs Administration)

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary.

Primary and Secondary level education certificates, attendance certificates

Degree Certificates, Supplements, Attendance certificates, etc.

Documents by Civil Law Notaries

  • 1. Intermediate legalisation at the Hungarian Chamber of Civil Law Notaries https://mokk.hu/ugyfeleknek/index_en.php
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited delegation of the target country in Hungary.

Medical Reports

  • 1. Intermediate legalisation at National Healthcare Service Center (https://www.enkk.hu/index.php/en)
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited delegation of the target country in Hungary.

Police Reports

  • 1. Ministry of Interior (appointment is necessary based on prior agreement +36-1-441-1466)
    www.kormany.hu/en/ministry-of-interior/contacts
  • 2. Ministry of Foreign Affairs and Trade
  • 3. Accredited delegation of the target country in Hungary.

Abstract of title from the Title Register

  • 1. Ministry of Foreign Affairs and Trade
  • 2. Accredited delegation of the target country in Hungary.